Member Agency Portal

Membership Dues

Membership dues are collected annually from agencies who wish to borrow tools from the Cincinnati ToolBank. These dues are based on the agency’s annual budget and charged with the first tool order placed in the calendar year.

Annual Organizational Budget	Annual Membership Fee
$0-$100,000	$25
$100,000-$250,000	$50
$250,000-$500,000	$75
$500,000-$750,000	$100
$750,000 – above	$150
*All Government Agencies	$150
*Public School System	$25

Order Tools
Tool orders must be placed AT MINIMUM 48 hours prior to the intended pickup date. Tool orders are on a first come first serve basis, meaning the sooner you place the tool order, the more likely you are to receive your order in its entirety. *Please note that an appointment is not scheduled until a staff person confirms.

If we can accommodate an order and it is placed in the following time frames, the fees are as follows:
- Less than 2 business days: $25.00
- Less than 1 business day: $50.00
Special Events Equipment: Due to the high demand, special event equipment is only available in one week (I.e. tables, tents, chairs, and AV equipment)
Fee Information
Payment of the tool handling fees are due at the time of the tool pick up. The ToolBank accepts checks, money orders, and debit and credit cards. Cash is not accepted – no exceptions.
- Tool Handling Fees: Member Agencies pay a Tool Handling Fee equal to 3% of the retail value of each tool borrowed per week. Tools may be borrowed from one to eight weeks.
- Cleaning Fees: Member Agencies are assessed a cleaning fee if tools are returned excessively dirty or returned with dried paint, caulk, mud, cement, or other substances. Agencies are given the opportunity to clean tools before fees are assessed. This fee is $25.00/hr of labor staff is required to clean the returned order. *There will be a $5.00 fee per tablecloth that is returned unwashed*
- Late Fees: An overdue order accrues a weekly late fee of 6% of the retail value for each overdue tool until the tools are returned, replaced, or its replacement cost is paid in full.
- Replacement Fees: Member Agencies are assessed a replacement fee in the event that a tool is declared lost, parts are missing, or the tool is broken or no longer usable due to misuse or abuse. We do not charge replacement fees for tools broken during their intended use, so long as the broken tool is returned.
Schedule Tool Return

If an agency does not set up a return appointment at the time of order pickup, they must schedule an appointment no less than one business day before the requested return. Returns are by APPOINTMENT ONLY. Appointments are not scheduled until confirmed by a Cincinnati ToolBank staff member. Appointments are usually available Monday, Wednesday, Thursday, and Friday from 9:00 am to 3:30 pm. To schedule a return appointment, please contact us at cincinnati@toolbank.org or at (513) 246-0015.
Equipment Manuals

[UNDER CONSTRUCTION] Click here to access the power tool and equipment manuals. Many power tools can be tricky to operate, especially the first time, and knowing how to operate your equipment will help your project go more smoothly while helping you avoid potential replacement fees for misuse or abuse.

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