First Time Borrowers

Become a Member Order Tools Membership Agreement Appointment Policy ToolBank Fees (updated 3/1/22)

First Time Borrowers

Before you can borrow ToolBank tools, you must first become a ToolBank member agency by completing our brief online membership application and pay your membership dues. Various types of organizations are eligible for a ToolBank membership, such as:

Type of Organization	Acceptable Documentation
Non-profit organization	501(C)(3) determination Letter
Neighborhood association; community/civic groups	Minutes, list of officers; brochure and in some cases registration with local government
Faith based institutions	Worship schedule; Tax-exempt determination letter
Schools; governmental departments	Letter outlining organizational leadership and purpose (on school or department agency letterhead)

If you are new to your organization and your organization frequently completes hands-on volunteer projects, your organization may already have a ToolBank account that simply needs to be updated. If you are not sure if your organization already has an account, you can email cincinnati@toolbank.org or call 513-246-0015 to verify.

A 501(c)3 tax-exempt determination letter is not a requirement for ToolBank membership.

Membership Dues

*Effective April 1, 2022*

Membership dues are based on the applying agency’s annual budget in conjunction with the chart below and paid annually. Annual membership dues are added to the agency’s first order of the calendar year.

Annual Organizational Budget	Annual Membership Fee
$0 – $100,000	$25
$100,001 – $250,000	$50
$250,001 – $500,000	$75
$500,001 – $750,000	$100
$750,001 – and above	$150
*All GovernmentAgencies	$150
*Public School System	$25

MEMBERSHIP AGREEMENT

Click here to review our ToolBank Membership Agreement. You will be asked to sign a hard copy of this document at the time of your first tool pickup.
SERVICE POLICY

Click here to review our Service Policy. This document covers tool lending policies and procedures, as well as best practices to avoid unnecessary fees. Click here to learn more about our fees.

Before you begin your application, please note the following:

Please be prepared to upload documentation of your not-for-profit status while applying. This serves as proof of your eligibility to borrow ToolBank tools. Please refer to the Membership Eligibility FAQ to view acceptable forms of documentation.
Our online application is optimized for Internet Explorer 10 in Compatibility Mode. Please click here for instructions on Compatibility Mode.
Please remember to write down your password! The application process creates a user account for you in our online tool ordering system, which is how you will order tools and manage your account.

If your agency is eligible to become a ToolBank member and you have documentation of your not-for-profit status handy, then click the ‘Apply Now’ button below to begin your membership application. If you have any questions or need assistance, please contact us at (513) 246-0015.

Now What?

After you have completed your application, a Cincinnati ToolBank staff member will contact you within the next two two business days to go over your application and advise you of any additional information needed. At this time they will ask you to pay the annual dues using the “Member Agency Portal” on the “Borrow Tools” tab in the menu bar of this website or by phone. (To speed up the process, you can pay this now if you would like using the chart below) Once all the required documentation is received we will review the application for approval. Once the application is approved, your agency is immediately eligible to borrow tools. Members can submit a tool order at this by accessing the “Member Agency Portal” as well. It is fast and easy and the Cincinnati ToolBank staff is available if you need any assistance. Once you place your tool order, we will contact you to confirm the order and pick-up appointment. FYI: Orders should be placed two business days prior to your requested pickup time.

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